Making the Most of Remote Work

At PSPDFKit, we strive to hire the best people for the job, regardless of where they are in the world. We’ve written about our hiring process and how we use retreats to offset the challenges of being a remote team. Here, I want to tell the other side of the story: my experience making the most of remote work.

Working at PSPDFKit, it doesn’t matter where you are, as long as the work gets done. There is also great flexibility in when you work. Swapping evenings and weekends for the regular 9 to 5 is fine as long as there is some reasonable overlap with the working hours of everyone you need to collaborate with, and everyone knows when you’ll be available.

After a few months settling into working at PSPDFKit I decided to seize the opportunity to see more of the world and leave London behind. Over the last year, I’ve traveled to and worked from a number of places, such as Japan, Thailand, various European cities including Barcelona and Amsterdam, and even from the mountains in the Austrian alps. Not trying to show off, but I’m currently writing this post from sunny Malta. I’d like to demonstrate how working remotely can balance out well for both the individual and the company, share some tips that I’ve learned along the way, and show you a few cool places I’ve worked from.

My main concerns before working remotely were: how I could stay focused, where I would find productive working environments, and the challenges of time differences.

Working Remotely Works

The vast majority of our communication at PSPDFKit is asynchronous. We’re using Slack and GitHub all day. Communicating asynchronously to avoid distractions makes it easier to stay “in the zone”, and having a written record pays off when trying to remember why a decision was made or what the solution was to that problem that’s come up again. Of course, video calls are always there when a problem needs some rapid back-and-forth and to make sure we don’t feel too distant.

Whether you work remotely or not, standard working hours of 9 to 5 don’t always fit everybody. Creativity and focus don’t always have a schedule, and sometimes fun has a schedule that conflicts with traditional working hours, and you may have other commitments too. The solution is to be flexible and willing to work at unconventional hours. This can lead to a healthier work-life balance, as you can make the call whether work or something else is more important at a particular time.

For the company, the benefit is clear: happy workers do good work.

Staying Focused

Finding the balance between working and seeing interesting things in new places was a challenge at first, until I grew comfortable with not trying to see everything. I work the right amount and do a realistic amount of sightseeing in the remaining time. This can obviously be trickier if you run your own business as you need to decide how much time to spend working is worthwhile.

Since work requires a sufficient amount of time, don’t rush! You’ll need to slow down drastically compared to travelling on holiday. There is no magic number of days you should stay in one place, but in general longer is definitely better. Longer stays help me feel at home, and be less rushed to see unique sights.

The truth is, the world is big and there’s too much to see. It’s tough, but necessary, to pick just the best things for you.

While swapping weekdays for weekends is possible, I realised that I am more productive when I stick to a weekly routine, taking at least Saturday or Sunday off — ideally both.

Setting Up an Ideal Environment

Working productively in unfamiliar settings isn’t a problem for me at all, but the nomadic lifestyle may not be for everyone. If you have difficulty working away from your desk in your office, it might not be a good fit, although you might be able to establish a workplace in a new setting.

If you’ve just arrived in a new city or country, it is sometimes difficult to find a place with good Wi-Fi. Save the hassle and make sure you have a SIM card that allows tethering and offers a fast connection and enough data allowance. It’s usually well worth investing in a local SIM card on the best network available. This is especially true in Japan, where cafes with Wi-Fi are less common, but it was compensated for by solid LTE coverage nearly everywhere. Tethering is also more secure which is beneficial when running server processes in development mode on the local network.

When using Personal Hotspot between a Mac and iOS device, you can also save power by using Bluetooth instead of a Wi-Fi connection. I find this quite fast enough for most of my needs.

I use Airbnb for the majority of my stays. In my experience, if you find that there’s anything that could be done to improve the environment for your work, it’s always worth asking the host. In one place where I stayed, my host rearranged his furniture for me and moved his desk into my room, which was really kind of him and very helpful.

If you get more comfortable working in new environments, experiment more! If the weather is nice, why not work outside? It’s much more pleasant and combats vitamin D deficiency. 😎

Time Differences

Working in different time zones to your co-workers can be a great challenge. Most of us at PSPDFKit are located in Europe. In order to contact people and be contacted, I need to work with a reasonable number of hours overlapping with European time. This makes going to distant countries more challenging, but it isn’t out of the question. For example, Japan is 7 or 8 hours ahead of central Europe. With ‘normal’ working hours, this would result in only a couple of hours of overlap. I overcame this by working in the evenings, which worked out really well because it freed up my time in the day to see the local sights. The Japanese mornings were also great for some types of work because there was nobody else on Slack to distract me. Places like eastern Australia and the west coast of the Americas are considerably more difficult and probably can’t work beyond a few days, so I’d recommend saving these places for actual vacations.

Cool Places

I spent a week ‘skiworking’, conveniently in Austria so it was easy to hop on a train to Vienna at the end of the week for our winter retreat. My days roughly followed a pattern of skiing for an hour or two then settling down to work in a cafe or cafeteria up the mountain. It’s not so different from a morning run or a session in the gym. I skied back to the village at the end of day, then picked up work again in the hotel after dinner. The caveat is that skiing is expensive. It might be better to take some vacation time and focus on skiing.

(Note: staged photos. Working on a ski lift or on an exposed peak at 3000 m is not recommended. 😜)

Japan has a lot to offer, from energising neon cityscapes to peaceful shrines and islands. While the cultural and language barrier may be high, the country is so well developed it was a very easy place to live.

It was fun to travel out to Hiroshima and Fukuoka by Shinkansen, and stay in a traditional ryokan guesthouse.

I’m currently in Malta. I wanted a short trip before this years winter retreat, so not too far away, and warmer than most of Europe.

Everything is AWESOME!!!

To me, remote work for PSPDFKit really is the best of both worlds. I have a huge amount of freedom and control over where and when I work, but with regular paycheques to escape the struggles of being self-employed.

Thanks to PSPDFKit, my life is pretty awesome right now. I’m learning a lot working with an immensely talented team, making ambitious products, and I find it truly liberating that I can be anywhere I desire. As long as I have my MacBook and can connect to the Internet I’m all set. With remote work you have the chance to work with the best people, the most efficiency, and everyone can have a good lifestyle.

There are lots of people sharing their experiences with remote work and the digital nomad lifestyle. I recommend Natasha Murashev’s The Secret Life of a Digital Nomad talk from AltConf 2016.

If this all sounds appealing check out our open jobs or see more of the people behind PSPDFKit on our Instagram. If you want to share your own experience with remote work let me know on Twitter.